Board Meeting 10:00am MT, Saturday, December 11, 2021

Attendees:

Melinda Kuehl, Daryl Roerick, Reta Tombaugh, Rebecca Hust

Meeting called to order at 10:16am MT by Melinda Kuehl at Daryl Roerick’s residence.

Mid-Winter Newsletter presented and reviewed by attending board members. Discussion opened on emailing newsletters and USPS mailing those that we do not have emails for. With the large amount of property sales that have happened in the last year, we are having difficulty with reporting of new owner information. We ask that all owners review the website address and email information for their properties and UPDATE THE ADDRESS AND EMAIL appropriately as needed and communicate any necessary changes through our PSSOA@hotmail.com email. Melinda Kuehl will also check GIS against addresses for any updates and email Rebecca Hust the Mid-Winter Newsletter for distribution. Daryl Roerick approved the letter, Rebecca Hust seconded. Reta Tombaugh is the holder of the mailbox key as Treasurer and will collect dues payments regularly as they are submitted.

Mailbox discussion opened by Melinda Kuehl.

From 10/09/2021 meeting notes:

New mailbox is required. Our residents have grown with all properties sold and/or occupied. Melinda reached out to mailman to inquire. He would like the package box moved down and another unit put in line with the existing 2 mailbox units, and the package box realigned at the end of row.

Cost of box and placement is approximately $2,500.00. There is not enough funds in the budget through 2022 to allow for this purchase to take place.

Daryl Roerick proposed a mailed vote prior to the annual meeting in August to be opened at that time for majority approval. Discussion was made to ask for $35.00 per property owner (not per lot as mailboxes are tied to owner addresses and NOT to number of properties owned). This would generate most of the $2,500.00 necessary for the mailbox installation. This would facilitate the installation of (1) 13 unit mailbox taking our current count of 39 units to 52 units and accommodate more of our new owners. Knowing we have 87 lots overall, future sales could require the addition of still another unit in the future. This proposal of a one time fee would cover our current landowner needs for mailboxes and there would likely be a need for another several years from now.

Motion was offered by Rebecca Hust, seconded by Daryl Roerick. Vote approved by all in attendance.

Discussion opened for additional questions:

Daryl Roerick requested that all new address updates be forwarded to the Road District when received. Motion approved by all in attendance.

Motion to adjourn offered by Rebecca Hust, seconded by Reta Tombaugh. Meeting adjourned at 11:09pm.