Pine Shadows Property Owner’s Association Annual Meeting     

                                                                            August 15, 2020                                  

1.  CALL TO ORDER: The meeting was called to order by Ron Peters at 10:00 am.  Board members present were Ron Peters, Marilyn Milner, Jim Larsen, Deanne Reaser, and Carolyn Mcleod. There were 37 lot owners present which satisfied the quorum requirements per our covenants. 

2.  AGENDA APPROVAL: Ron called for any additions or corrections to the agenda.  Ron Peters added Southern Hills Rural Water system to the agenda represented by Ted Wick and Don Kraus.

      Ted gave a presentation as to the current status of getting rural water to Cascade road.  There needs to be 300 residents signed up and currently we only have 160.  Stacy Martin of the Equalization office is compiling a list of land owners who live along the proposed area and which ones have not yet signed up. Several Pine Shadows owners volunteered to contact people and see if they want to be included. The fee to sign up is $150.00, then there will need to be an environmental impact study and an engineering survey done.  If you plan on hooking up to the water line it will cost about $93.00 per month user fee and you will be charged $4.00/1000 gallons of water used.  An initial investment of $2500.00  must also be collected.  If anyone has questions contact Ted Wick or a member of the  water board

3.  SECRETARY’S REPORT: The secretary’s report from the annual meeting August 2019  was presented.  Rita Fraune made a motion to accept the secretary’s report as written. Martha Redetzke seconded the motion.  All present voted in favor.

4. TREASURER’S REPORT: The treasurer’s report was presented by Carolyn. The beginning balance was $7,800. Total expenses included mowing and snow removal, and the account balance as of 7-31-2020 is $8,300. Rebecca Hust made a motion to approve the treasurer’s report, Lisa Schubbel seconded the motion, and all present voted in favor. 

5. OLD BUSINESS:     

   A. Covenant committee

       Current covenants expire 7-30-2022. Ron and Deanne spoke to a local attorney who suggested we form a committee to start working on the covenants. There are three options. 1) do nothing and the current covenants auto renew for 10 years. 2) Change the covenants which must be approved by a majority of lot owners, or 3) vote to eliminate all covenants.  Andrea Gillaspie made a motion to set up a committee consisting of 5 lot owners of which 3 must have lived in the subdivision at least 5 years. Melinda Kuehl seconded the motion and all voted in favor.  There were five volunteers including Lisa Schubbel, Daryl Roerick, Linda Kurgan, Rita Fraune, and Kerry Peters.  The committee will meet and explore changes to the covenants to be presented to the annual meeting in 2021.  Land owners will be sent a ballot which needs to be notarized and returned to the board. 

     B. Noxious weeds. Ron noted that there has been a big improvement in weed control.  Lots that are

not being sprayed can be reported to the County Weed Control board and they will spray the lots and charge the lot owners.

6. NEW BUSINESS:

      A. Road District report: Judy Weller.

Judy reported on the improvements made to the roads. The current balance in the road district fund is $4598.96  The county is replacing faded road signs and house numbers.  The road district asked the property owner’s board to please forward contact information of new owners in the subdivision.   

     B.  Election of Officers.  Ron announced that there are 3 positions open on the board for a two year term. The terms of Deanne Reaser, Jim Larsen, and Marilyn Milner will expire this year.  Three property owners were interested in being nominated. They are Rebecca Hust, Melinda Kuehl, and Howard Mowry.  Rita Fraune made a motion to nominate those three people, Judy Weller seconded the motion and all were in favor. Nominations from the floor were opened and Jan Simunek nominated Fred Schubbel, Tim Milner seconded the motion all were in favor. Lisa Schubbel nominated Daryl Roerick and Tim Milner seconded the motion. All voted in favor.  Glen Reaser made a motion to cease nominations, seconded by Andrea Gillaspie. All voted in favor.   Ballots were passed out and the results were tallied by Lind Doman and Anita Larsen. Results of the election were as follows. Howard Mowry (26), Melinda Kuehl (36), Rebecca Hust (23), Fred Schubbel (17) and Daryl Roerick (6). The new officers are Howard, Melina, and Rebecca.  Glen Reaser made a motion to destroy the ballots, Dick Knutson seconded the motion and all voted in favor. 

      C. Fred Schubbel asked about fires and permits in the subdivision. Ron said you can request a fire permit on line.  The forest service will come out and inspect your fire pit and approve it. Currently there is a fire ban so open fires are prohibited.

6. NEXT ANNUAL MEETING: The next annual meeting is scheduled for August 21,  2021.  The time and place will be determined and the property owners will be notified.

7. ADJOURNMENT: Martha Redetzke made a motion to adjourn the meeting and Dick Knutson seconded the motion. All present voted in favor of adjournment at 11:20 am.

Respectfully submitted,

Marilyn Milner, secretary