PINE SHADOWS PROPERTY OWNER’S ASSOCIATION ANNUAL MEETING
August 20,2022
- CALL TO ORDER: The meeting was called to order by Melinda Kuehl, President, at 9:05 am. Other board members present were Daryl Roerick, VP; Reta Tombaugh, Treasurer; Rebecca Hust, Secretary and Harold (Ernie) Mowery, Member at Large. Rebecca Hust recorded the minutes. A quorum of land owners was present (26 lots).
II. SECRETARY’S REPORT: The minutes from the August 21, 2021 meeting were presented. Rebecca Hust made a motion to accept the minutes as presented. Marilyn Milner seconded the motion. Majority present acknowledged verbally in favor of the motion.
III. TREASURER’S REPORT: Reta Tombaugh presented a handout of the income and expenses from the previous year, as well as a budget for the coming year. The balance as of July 31, 2021 was $8,258.87 and the closing balance as of August 19, 2022 was $3,997.75 with one landowner payment outstanding, after collection of these dues, the new balance will adjust to $4,072.75. Melinda Kuehl made a motion to approve the treasurer’s report. Tim Milner seconded the motion. Majority present acknowledged verbally in favor of the motion.
IV. OLD BUSINESS:
- Covenant changes have been filed with the state and are now in effect.
- New mailbox (13 units) has been ordered and will arrive September 26th, being delivered to Ernie Mowery’s address. Daryl Roerick asked for volunteers to install. Tim Milner and Dave McLeod volunteered. Additional volunteers may be necessary, please contact the board if you are willing to assist.
V. NEW BUSINESS:
1) Road District contribution of $3500.00 from dues was discussed in depth. Costs are rising and more money will be needed than our annual dues are able to accommodate. Other options were discussed including a special assessment increase. An annual dues increase was also brought forward. The consensus of the property owners present was to pursue a special assessment increase. All property owners are encouraged to attend the Road District meeting on Saturday, September 17th at 11:00am to be held at Winners Circle. Motion was presented to leave PSSPOA dues at $75/lot at this time by Melinda Kuehl, majority present acknowledged in favor of the motion.
2) Mullein control was again reviewed and discussion of resources available ensued
3) Fire & Burn ban, resources, link and handout was reviewed
4) Request for additional email addresses for our mailings was asked of those present. The last email required an additional 18 letters to be posted via USPS. Please communicate your email address to the board if you received a USPS letter or know someone who did.
VI. ELECTION OF OFFICERS: The terms of Melinda Kuehl, Ernie Mowery and Rebecca Hust having completed their 2 year election period, are expiring. All three agreed to be subject to re-election for another 2 year term. Additionally, Janie Toprakzi and Karen Schaeffer presented their interest in being nominees for the new term. Ballots were filled out and collected by Marilyn Milner and Carolyn McLeod. Marilyn and Carolyn then tallied the votes and presented the outcome with Melinda, Ernie and Rebecca being re-elected to the board. Current board members being all retained was motioned by Tanja Tombaugh and seconded by Tim Milner. Majority present acknowledged verbally in favor of the motion.
Janie and Karen were encouraged to present themselves as nominees in the future, and thanked for their willingness to participate in this endeavor.
VII. ADJOURNMENT: Next annual meeting will be August 19th, 2023 at a location TBD. Having no further business Marilyn Milner made a motion to adjourn the meeting. Curtis Kusch seconded the motion. All present voted in favor of adjourning. The meeting was adjourned at 9:58am.
