PINE SHADOWS PROPERTY OWNER’S ASSOCIATION ANNUAL MEETING

                                                                          August 21,2021

I.   CALL TO ORDER: The meeting was called to order by Ron Peters, president, at 9:40 am. Other board members present were Melinda Kuehl,VP,  Caroline McLeod,treasurer, and Harold Mowery,member at large.. Absent: Rebecca Hust,secretary.  Marilyn Milner recorded the minutes.  A quorum of land owners was present (29 lots).  

II.  SECRETARY’S REPORT: The minutes from the August 15, 2020 meeting were presented. Deanne Reaser made a motion to accept the minutes as presented. Tim Milner seconded the motion. All present voted in favor.

III.  TREASURER’S REPORT:  Caroline McLeod presented a handout of the income and expenses from the previous year.  The balance as of August 1, 2020 was $8,288.97 and the closing balance as of July 31, 2021 was $8,258.87.  Glen Reaser made a motion to approve the treasurer’s report. Tim Milner seconded the motion. All present voted in favor of the motion.

IV. OLD BUSINESS:  None.

V.  NEW BUSINESS: 

        A. Covenant changes: Daryl Roerick reported the proposed changes to the covenants suggested by the covenant committee formed last year.  The changes proposed are as follows.

      1)  Change the name of the covenants from Mid-America Properties, LLC to Pine Shadows Property Owner’s Association.

      2)  Change the restriction of animals allowed in the subdivision to include all equine and allow chickens in the subdivision. 

       3)  Remove the restriction so that home based businesses are allowed.

       4) Garage sales in the subdivision are limited to frequency as outlined in the changes presented by the committee.

      5) Change the length of the covenants term to be 10 years rather than 25 years.

The committee took into consideration that initial residents agreed to abide by the original covenants, and the changes made were minimal as to allow for advances in technology but still keep the majority of the original covenants.  Ballots had been sent out to all property owners so that they could vote on the proposed changes.  Ballots were tallied by Jim and Anita Larson. The results required 44 of the 87 properties to agree to the changes.  The ballot count was 47 yes and 5 no.  Rita Tombaugh made a motion to accept the results of the covenant changes, Curt Olson seconded the motion, all voted in favor.  Tanya Tombaugh made a motion to destroy the ballots and Bobby Ladner seconded the motion. All voted in favor. Current covenants expire July 30, 2022. The board will prepare the changes in the covenants and take them to be filed at the County Court House. 

VI. ELECTION OF OFFICERS:  The terms of Ron Peters and Carolyn McLeod are expiring. Ron called for nominations from the floor. Kerry Peters nominated Daryl Roerick, Bobby Ladner seconded the motion to nominate. Tanja Tombaugh nominated Reta Tombaugh. Daryl Roerick seconded the nomination, All present voted in favor of the 2 nominations. Rita Gillespie made a motion to close nominations and Trish Ladner seconded it.  All voted to close nominations so Ron called for a unanimous vote of approval. All present voted to approve the new board members.

VII. ADJOURNMENT:  Lot owners present introduced themselves.  The next annual meeting date, place, and time will be announced.  Having no further business Carolyn McLeod made a motion to adjourn the meeting. Melinda Kuehl seconded the motion. All present voted in favor of adjourning.  The meeting was adjourned at 10:20 am.

Respectfully submitted,

Marilyn Milner, ( substitute secretary)