Welcome to Pine Shadows Subdivision

                 

                                                                                Annual Meeting Notes

 

 

PINE SHADOWS PROPERTY OWNER’S ASSOCIATION ANNUAL MEETING                                                                          August 20,2022

I.   CALL TO ORDER: The meeting was called to order by Melinda Kuehl, President, at 9:05 am. Other board members present were Daryl Roerick, VP;  Reta Tombaugh, Treasurer; Rebecca Hust, Secretary and Harold (Ernie)  Mowery, Member at Large.  Rebecca Hust recorded the minutes.  A quorum of land owners was present (26 lots).  

II.  SECRETARY’S REPORT: The minutes from the August 21, 2021 meeting were presented. Rebecca Hust made a motion to accept the minutes as presented. Marilyn Milner seconded the motion. Majority present acknowledged verbally in favor of the motion.

III.  TREASURER’S REPORT:  Reta Tombaugh presented a handout of the income and expenses from the previous year, as well as a budget for the coming year.  The balance as of July 31, 2021 was $8,258.87 and the closing balance as of August 19, 2022 was $3,997.75 with one landowner payment outstanding, after collection of these dues, the new balance will adjust to $4,072.75.  Melinda Kuehl made a motion to approve the treasurer’s report. Tim Milner seconded the motion. Majority present acknowledged verbally in favor of the motion.

IV. OLD BUSINESS: 

  1. Covenant changes have been filed with the state and are now in effect.
  2. New mailbox (13 units) has been ordered and will arrive September 26th, being delivered to Ernie Mowery’s address.  Daryl Roerick asked for volunteers to install.  Tim Milner and Dave McLeod volunteered.  Additional volunteers may be necessary, please contact the board if you are willing to assist.

V.  NEW BUSINESS: 

1)  Road District contribution of $3500.00 from dues was discussed in depth.  Costs are rising and more money will be needed than our annual dues are able to accommodate.  Other options were discussed including a special assessment increase.  An annual dues increase was also brought forward.  The consensus of the property owners present was to pursue a special assessment increase.  All property owners are encouraged to attend the Road District meeting on Saturday, September 17th at 11:00am to be held at Winners Circle.  Motion was presented to leave PSSPOA dues at $75/lot at this time by Melinda Kuehl, majority present acknowledged in favor of the motion.

2)  Mullein control was again reviewed and discussion of resources available ensued

3)  Fire & Burn ban, resources, link and handout was reviewed

4)  Request for additional email addresses for our mailings was asked of those present.  The last email required an additional 18 letters to be posted via USPS.  Please communicate your email address to the board if you received a USPS letter or know someone who did.

VI. ELECTION OF OFFICERS:  The terms of Melinda Kuehl, Ernie Mowery and Rebecca Hust having completed their 2 year election period, are expiring. All three agreed to be subject to re-election for another 2 year term. Additionally, Janie Toprakzi and Karen Schaeffer presented their interest in being nominees for the new term.  Ballots were filled out and collected by Marilyn Milner and Carolyn McLeod.  Marilyn and Carolyn then tallied the votes and presented the outcome with Melinda, Ernie and Rebecca being re-elected to the board.  Current board members being all retained was motioned by Tanja Tombaugh and seconded by Tim Milner.  Majority present acknowledged verbally in favor of the motion.

Janie and Karen were encouraged to present themselves as nominees in the future, and thanked for their willingness to participate in this endeavor.

VII. ADJOURNMENT:  Next annual meeting will be August 19th, 2023 at a location TBD.  Having no further business Marilyn Milner made a motion to adjourn the meeting. Curtis Kusch seconded the motion. All present voted in favor of adjourning.  The meeting was adjourned at 9:58am.

 

 

 

 

 PINE SHADOWS PROPERTY OWNER’S ASSOCIATION ANNUAL MEETING                                                                          August 21,2021

I.   CALL TO ORDER: The meeting was called to order by Ron Peters, president, at 9:40 am. Other board members present were Melinda Kuehl,VP,  Caroline McLeod,treasurer, and Harold Mowery,member at large.. Absent: Rebecca Hust,secretary.  Marilyn Milner recorded the minutes.  A quorum of land owners was present (29 lots).  

II.  SECRETARY’S REPORT: The minutes from the August 15, 2020 meeting were presented. Deanne Reaser made a motion to accept the minutes as presented. Tim Milner seconded the motion. All present voted in favor.

III.  TREASURER’S REPORT:  Caroline McLeod presented a handout of the income and expenses from the previous year.  The balance as of August 1, 2020 was $8,288.97 and the closing balance as of July 31, 2021 was $8,258.87.  Glen Reaser made a motion to approve the treasurer’s report. Tim Milner seconded the motion. All present voted in favor of the motion.

IV. OLD BUSINESS:  None.

V.  NEW BUSINESS: 

        A. Covenant changes: Daryl Roerick reported the proposed changes to the covenants suggested by the covenant committee formed last year.  The changes proposed are as follows.

      1)  Change the name of the covenants from Mid-America Properties, LLC to Pine Shadows Property Owner’s Association.

      2)  Change the restriction of animals allowed in the subdivision to include all equine and allow chickens in the subdivision. 

       3)  Remove the restriction so that home based businesses are allowed.

       4) Garage sales in the subdivision are limited to frequency as outlined in the changes presented by the committee.

      5) Change the length of the covenants term to be 10 years rather than 25 years.

The committee took into consideration that initial residents agreed to abide by the original covenants, and the changes made were minimal as to allow for advances in technology but still keep the majority of the original covenants.  Ballots had been sent out to all property owners so that they could vote on the proposed changes.  Ballots were tallied by Jim and Anita Larson. The results required 44 of the 87 properties to agree to the changes.  The ballot count was 47 yes and 5 no.  Rita Tombaugh made a motion to accept the results of the covenant changes, Curt Olson seconded the motion, all voted in favor.  Tanya Tombaugh made a motion to destroy the ballots and Bobby Ladner seconded the motion. All voted in favor. Current covenants expire July 30, 2022. The board will prepare the changes in the covenants and take them to be filed at the County Court House. 

VI. ELECTION OF OFFICERS:  The terms of Ron Peters and Carolyn McLeod are expiring. Ron called for nominations from the floor. Kerry Peters nominated Daryl Roerick, Bobby Ladner seconded the motion to nominate. Tanja Tombaugh nominated Reta Tombaugh. Daryl Roerick seconded the nomination, All present voted in favor of the 2 nominations. Rita Gillespie made a motion to close nominations and Trish Ladner seconded it.  All voted to close nominations so Ron called for a unanimous vote of approval. All present voted to approve the new board members.

VII. ADJOURNMENT:  Lot owners present introduced themselves.  The next annual meeting date, place, and time will be announced.  Having no further business Carolyn McLeod made a motion to adjourn the meeting. Melinda Kuehl seconded the motion. All present voted in favor of adjourning.  The meeting was adjourned at 10:20 am.

Respectfully submitted,

Marilyn Milner, ( substitute secretary)

 

 

 

 Pine Shadows Property Owner’s Association Annual Meeting 

                                                                            August 15, 2020                                  

1.  CALL TO ORDER: The meeting was called to order by Ron Peters at 10:00 am.  Board members present were Ron Peters, Marilyn Milner, Jim Larsen, Deanne Reaser, and Carolyn Mcleod. There were 37 lot owners present which satisfied the quorum requirements per our covenants. 

2.  AGENDA APPROVAL: Ron called for any additions or corrections to the agenda.  Ron Peters added Southern Hills Rural Water system to the agenda represented by Ted Wick and Don Kraus.

      Ted gave a presentation as to the current status of getting rural water to Cascade road.  There needs to be 300 residents signed up and currently we only have 160.  Stacy Martin of the Equalization office is compiling a list of land owners who live along the proposed area and which ones have not yet signed up. Several Pine Shadows owners volunteered to contact people and see if they want to be included. The fee to sign up is $150.00, then there will need to be an environmental impact study and an engineering survey done.  If you plan on hooking up to the water line it will cost about $93.00 per month user fee and you will be charged $4.00/1000 gallons of water used.  An initial investment of $2500.00  must also be collected.  If anyone has questions contact Ted Wick or a member of the  water board

3.  SECRETARY’S REPORT: The secretary’s report from the annual meeting August 2019  was presented.  Rita Fraune made a motion to accept the secretary’s report as written. Martha Redetzke seconded the motion.  All present voted in favor.

4. TREASURER’S REPORT: The treasurer’s report was presented by Carolyn. The beginning balance was $7,800. Total expenses included mowing and snow removal, and the account balance as of 7-31-2020 is $8,300. Rebecca Hust made a motion to approve the treasurer’s report, Lisa Schubbel seconded the motion, and all present voted in favor. 

5. OLD BUSINESS:     

   A. Covenant committee

       Current covenants expire 7-30-2022. Ron and Deanne spoke to a local attorney who suggested we form a committee to start working on the covenants. There are three options. 1) do nothing and the current covenants auto renew for 10 years. 2) Change the covenants which must be approved by a majority of lot owners, or 3) vote to eliminate all covenants.  Andrea Gillaspie made a motion to set up a committee consisting of 5 lot owners of which 3 must have lived in the subdivision at least 5 years. Melinda Kuehl seconded the motion and all voted in favor.  There were five volunteers including Lisa Schubbel, Daryl Roerick, Linda Kurgan, Rita Fraune, and Kerry Peters.  The committee will meet and explore changes to the covenants to be presented to the annual meeting in 2021.  Land owners will be sent a ballot which needs to be notarized and returned to the board. 

     B. Noxious weeds. Ron noted that there has been a big improvement in weed control.  Lots that are

not being sprayed can be reported to the County Weed Control board and they will spray the lots and charge the lot owners.

6. NEW BUSINESS:

      A. Road District report: Judy Weller.

Judy reported on the improvements made to the roads. The current balance in the road district fund is $4598.96  The county is replacing faded road signs and house numbers.  The road district asked the property owner’s board to please forward contact information of new owners in the subdivision.   

     B.  Election of Officers.  Ron announced that there are 3 positions open on the board for a two year term. The terms of Deanne Reaser, Jim Larsen, and Marilyn Milner will expire this year.  Three property owners were interested in being nominated. They are Rebecca Hust, Melinda Kuehl, and Howard Mowry.  Rita Fraune made a motion to nominate those three people, Judy Weller seconded the motion and all were in favor. Nominations from the floor were opened and Jan Simunek nominated Fred Schubbel, Tim Milner seconded the motion all were in favor. Lisa Schubbel nominated Daryl Roerick and Tim Milner seconded the motion. All voted in favor.  Glen Reaser made a motion to cease nominations, seconded by Andrea Gillaspie. All voted in favor.   Ballots were passed out and the results were tallied by Lind Doman and Anita Larsen. Results of the election were as follows. Howard Mowry (26), Melinda Kuehl (36), Rebecca Hust (23), Fred Schubbel (17) and Daryl Roerick (6). The new officers are Howard, Melina, and Rebecca.  Glen Reaser made a motion to destroy the ballots, Dick Knutson seconded the motion and all voted in favor. 

      C. Fred Schubbel asked about fires and permits in the subdivision. Ron said you can request a fire permit on line.  The forest service will come out and inspect your fire pit and approve it. Currently there is a fire ban so open fires are prohibited.

6. NEXT ANNUAL MEETING: The next annual meeting is scheduled for August 21,  2021.  The time and place will be determined and the property owners will be notified.

7. ADJOURNMENT: Martha Redetzke made a motion to adjourn the meeting and Dick Knutson seconded the motion. All present voted in favor of adjournment at 11:20 am.

Respectfully submitted,

Marilyn Milner, secretary